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Importance of Daily Construction Reports
On September 07, 2022 By Kumar Abhishek Anand

Importance of Daily Construction Reports

The daily construction report is a vital documentation procedure. These daily progress reports on construction help those involved in the project to understand what has happened at the site as well as the project's overall health.

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With the ever-growing abilities of mobile reports for daily construction, daily reporting has become significantly faster and simpler. Managers can quickly add dates, weather and photos from the website and take notes as they occur. The best software will convert the notes that superintendents make daily to a daily report since it is a more precise field note.

Initially, managers used to carry a ledger and make notes on the site's conditions, weather conditions, dates and times, and the work that was done or not completed. They had noted down any events such as questions, comments or notes and also inventory as it happened, but sometimes they forgot. It was difficult to report daily at night as the superintendent had to record everything.

With construction daily report applications, authorities can provide weekly reports to every necessary party in just a few clicks. Daily report software decreases the number of places where information is stored and can be lost. The daily report construction process is much easier today.

Importance of daily progress reports in construction

Here are 5 major reasons that highlight the importance of daily construction reports of daily project reports(DPRs):

1. Improved Transparency

One benefit of daily reports is that they help to pinpoint and cut down on time it takes to complete a project. Many projects fail due to the absence of efficient communication and collaboration channels. The nature of the project, there could be a variety of contractors and labourers, and it cannot be easy to keep a certain degree of transparency.

Every person on the project must know who's working on this project and also what the responsibilities are. If you don't provide daily progress reports, there is a greater chance of mistakes, misunderstandings and, eventually, delays. Proper documentation makes it possible to keep the project on track by identifying any problems, delays or risky situations that could cause delays.

2. Better communication and collaboration

In addition, with no regular reports on the status of communications, relations between the parties can be stretched. Other subcontractors and contractors depend on this information, and if an undocumented delay is observed, contractors could be held accountable for any delays beyond their control.

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If you fail to keep track of the progress on time and accurately, you risk not being paid for additional work. Having a well-organised procedure to track changes can be a great idea. Sometimes, however, changes must be made quickly and for good reasons! In logging the modification in a daily journal, the subcontractor or contractor can record a clear picture of the reasons, how they made the change, and when the decision is taken.

A reliable daily reporting process will increase your customer satisfaction and boost the image of your company. The majority of customers are not aware of the internal workings of the construction process from beginning to end. Communicating the project's progress in a clear and easy-to-understand manner can reduce anxiety and increase the chances of being paid promptly (more about the speed of payment further below).

3. Protection in events of dispute

The most crucial aspect of a daily report procedure is the proof! The issue of disputes over the payment or the amount of work completed is frequently common in construction projects. If you have a pile of well-done weekly reports, you can resolve any issues on time and avoid needing to resort to more drastic measures.

You'll have complete detail of the hours worked and materials used, as well as suppliers' delays, weather conditions, and other elements of the construction. This is especially helpful if there is a need for litigation. When you feel like daily reports are not necessary or cause too much stress, Think about the legal and recovery consequences! It should be a wake-up call.

4. Maintaining a Record of activities

Although it's easy to get missed, it is vital to remember that one person can't keep track of every detail. When working on complicated projects, it's impossible not to record each worker, contractor's activities, or any other material on the site.

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Daily reports are a useful management tool that keeps track of daily activities. They should contain all relevant information that may be required in the future, such as contact details, responsibilities, and material amounts. Maintaining the track of agreement verbally, amount of workers, hours of work, health and safety observation, quality and dates, weather jobs, locations of work and other activities assist site managers in their day-to-day tasks.

These notes offer an outline which can be referred to improve future projects and better knowledge of current projects and overall management of projects. The notes can be employed to boost the efficiency of your business. Since daily reports are used to measure teams or their tasks, they are essential when planning for variations, delays or other changes.

5. Daily Reports Benefit Your Client

Most importantly, your client wants to be able to realize the value of their investment. Construction can be expensive and time-consuming, with high risk and tight deadlines and strict budgets. These circumstances make communication crucial. Clients want to be assured that care is being implemented and progress is being taken.

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Daily construction reports communicate the state of affairs to investors or clients. They are used to demonstrate that work was completed for their benefit. They can be used to show progress and evidence of completed work throughout the entire project. This is especially the case when you need to provide details of the steps required or followed to complete the project successfully.

Customers are not always aware of the building process and may require to know why, for instance, the particular stage is taking a certain amount of time or requires an extra amount of diligence. The idea of having daily logs accompanied by photographs is the most effective way to illustrate processes.