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How to Use Gantt Charts?
On September 07, 2022 By Kumar Abhishek Anand

How to Use Gantt Charts?

Gantt charts are a project management tool that helps in planning and scheduling projects of any size, but they are especially useful for simplifying complicated projects.


Project managers love Gantt charts. It is easy to see why. These are simple, well-proven tool that can be used throughout a project to visualize time and resources. You can add the tasks to the project's duration, and you will have it! This will provide a clear path to follow, even for the most complex projects.

You may be a novice project manager and have questions. What are the elements of a Gantt chart? How do I interpret them? What is a Gantt Chart? Why is a Gantt chart better than other visualization tools for Service Resource Planning? This and other questions will be answered in our guide for project management beginners.

The project management timelines and tasks are displayed in a horizontal bar chart. It shows start and end dates as well as dependencies and scheduling. Deadlines include how much work is done per stage. Who is the task owner?

This helps to keep tasks on-track when there are multiple stakeholders and a large team.

It's easy to see the progress of your project by simply looking at it in a bar chart format. It's easy to see:

1. A visual representation of the entire project.

2. Timelines and deadlines for all tasks

3. Relationships and dependencies among the different activities

4. Phases of the project

Gantt charts integrated into project management software give managers insight into team workloads and current and future availability. This allows for better scheduling. Gantt charts are a well-known tool for project management. They were created by Henry Gantt in 1910, an American mechanical engineer.

How to read a Gantt Chart

Untrained eyes may find a Gantt chart confusing. You may find it confusing with all the lines and boxes. Let's look at the main components of a Gantt chart:


1. Gantt diagrams represent project tasks. Each rectangle in a Gantt chart represents a task. Gantt charts tools enable you to designate not only the task name, but also assignees as well as task status.

2. Task duration is the duration of each task rectangle. This indicates how long it takes to complete a given task.

3. Dependencies Arrows are placed between Tasks to indicate the order or dependencies of work.

These three inputs will help you read and create Gantt chart confidently. These articles will improve your Gantt chart skills, so you can create Gantt charts for your next big project.

You can use Gantt charts in five different ways:


1. To brainstorm your workflow

Gantt charts can be used to manage projects. They are simple and visually appealing. Gantt charts can be used to visualize different project scenarios. This allows you adjust your resources and workflows to suit.

Gantt chart software online is easy to use and can be customized to visualize multiple scenarios until you find one that best suits your project. Online tools are available to help you create milestones and deliverables. You can also add assignees.

2. To determine the critical path

Most likely, you're looking for a template project plan that will guide your project from beginning to end. The critical path method can be a powerful tool.

Critical pathway method (CPM), a standard project management technique, determines the fastest route to completion. This is done by finding the longest number of dependent activities. Gantt charts can be used to track the "path with greatest resistance" through a project. You visualize the dependencies of your project, and then calculate the time it takes to complete each one.

3. Reduce projects into manageable tasks

Successful project management is based on a strategy of "distribute, conquer". It is possible to launch a product in just one working day. It is not possible. It is possible to break down large projects into smaller tasks that can be completed in shorter work sprints. For example, you can draft the press release and prepare the slide deck. Then invite the media.

Gantt charts can help you break down large projects into smaller parts so that tasks and responsibilities can be shared. These tasks improve team morale and encourage more progress with each successful completion.

4. To set accurate deadlines

It is a good idea to plan and reschedule tasks on your Gantt charts. This will enable you to see how even small changes to the schedule can impact the timing of the entire project. This will help you plan better and give you more precise deadlines.

5. To keep track of the progress of your project

The advantage of using an online Gantt chart tool over a printed copy you keep in a file or stick to a wall is that you can track the progress of your project live, drilling down into each task.

Gantt charts can be an evolving document which can change as people complete their tasks on time or exceed their deadlines. By closely monitoring the progress of the project, you can compare it to the original timeline.